Reporting obligations

What do I have to submit?

Mechanism	Bi-annually – April and October All Borrowers	Quarterly – January and July Selected Borrowers
Webforms and template documents	Your Organisation Financial Position Financial Return Reportable Events Contact Information Declarations Ownership Management & Operations Financial Declarations Wider Challenges	Your Organisation Financial Position Financial Return Reportable Events Contact Information Declarations
Documents to be uploaded to Borrower Portal	Quarterly management accounts Bank statement One-year finance template document: six month actual and six-month forecast (provided by SE) KYC consent form (optional, if applicable) Once per year – Annual Accounts/Statutory Accounts	Quarterly management accounts Bank statement One-year finance template document: six month actual and six-month forecast (provided by SE) KYC consent form (optional, if applicable) Once per year – Annual Accounts/Statutory Accounts

Note: you will be notified by Sport England well in advance of a reporting period if you are required to increase to quarterly reporting. Sport England will confirm why this increased oversight is required.

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When do I have to complete monitoring and reporting?

Borrowers are currently required to report a minimum of twice a year with submissions due in April and October (unless requested otherwise).

Borrowers are provided with regular communication about monitoring and reporting requirements and timelines.

Borrowers have 20 working days to submit their monitoring and reporting information from the date of request for each reporting period.

Failure to meet this deadline is a breach of the loan obligations and may result in DCMS taking enforcement action. See the enforcement and default section for details.

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Why do I have to complete monitoring and reporting?

Reporting is an obligation under the terms of the loan agreement. It provides Sport England with a view of the Borrower's financial health.

This provides a snapshot on important matters like your ability to repay the loan and helps provide Sport England with information as it seeks to manage financial risk, on behalf of DCMS.

Providing financial reporting to a Lender is regarded as normal in the marketplace and is required to effectively manage public money.

Reporting can also help DCMS identify business activity for which the Borrower may require consent under the loan agreement.

Please note, however, Borrowers are expected to reach out pro-actively to Sport England for any matter requiring consent in the loan agreement.

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How do I submit my monitoring and reporting documents?

Since July 2024, all monitoring and reporting data must be submitted via the Borrower Portal. Read a training guide for this [add link]

The Portal requires the completion of webform documents and a financial template.

Supporting documentation, including accounts, bank statements, management accounts, cashflows and KYC forms, can also be uploaded to the Portal to ensure all the required information is provided.

If you are experiencing any issues with your monitoring and reporting submission, please email us at [email protected].

What do I have to submit?

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