What information should we hold on volunteers? How should it be stored?

As a club, you may find you need to store a range of information about volunteers. For example, this might include volunteers’ contact details, personal information such as their age, their bank details in order to pay expenses, information on any health conditions they have, and notes from any meetings and supervision sessions you’ve had with them.

As with any personal data held by an organisation, the Data Protection Act applies to data stored on volunteers. The Act covers the processing, use, accuracy, relevance and protection of such data and how long it can reasonably be stored. We recommend looking at the guidance provided by the Information Commissioner’s Office:

See the following links for more information:

Information Commissioner's Office - Data protection guidance