Do we need to pay our volunteers expenses?

Legally you don’t need to pay volunteer expenses but it’s good practice to do so. While volunteering isn’t paid, it shouldn’t cost someone money to help out your club or group. Make it very clear from the outset what your expenses policy is before someone agrees to start volunteering with you.

Volunteer expenses may include things such as travel, food, drinks and equipment. You should only pay volunteers out-of-pocket expenses. If you make any other payments, there is a risk your volunteers may be deemed to be employees, which will give them additional rights and may have legal repercussions for your club.

Find further information on volunteer expenses at the National Council for Voluntary Organisation’s KnowHow NonProfit website.

Volunteer Scotland also have a good practice guide.

See the following links for more information: - Pay and expenses

NCVO - Volunteer expenses

Volunteer Scotland - Good practice guide