Frequently asked questions

 

Expand Q: Who is eligible to apply?
A:

The programme is open to applicants from sports clubs, voluntary or community organisations, local authorities and educational establishments (such as schools, colleges and universities) which provide participation opportunities in community sport.

Expand Q: What are the assessment criteria?
A:
Detailed assessment criteria are available here

Some of the criteria are specific to the theme; others are more generic relating to effective management of public funds and contributions to Sport England's strategic outcomes.

Expand Q: Which types of projects can be funded?
A:
Applicants are able to apply for either a capital or a revenue project, or a combination of both
Expand Q: Does my proposed activity count as a recognised sport?
A:
Sport England recognises over 100 sporting activities. Only applications for projects relating to recognised sports are eligible for funding from Sport England.

We strongly recommend that all applicants affiliate to their sport’s national governing body where possible.

Furthermore, due to the safety requirements of particular sports, we have (in certain instances) made affiliation to a recognised governing body an eligibility condition for Lottery funding. These sports are marked with an asterisk in our recognised sports list.

Expand Q: What are considered eligible facility projects or costs
A:

Examples of the type of facilities that can obtain funding from Sport England are as follows:

  • New, upgraded or extended outdoor sports facilities, such as pitches, courts, floodlighting and associated changing facilities
  • New, upgraded or extended specialist facilities, such as climbing walls, ski slopes, gymnastics pits and launching slipways
  • Essential support facilities eg changing rooms, showers, toilets for participants and officials, equipment stores, improvements to make facilities accessible to people with disabilities and social / activity areas (where integral to a project but not the dominant element). It is important to ensure that the essential facilities (changing, showering, toilets) are adequate to cater for the number of changing places required at times of peak use of the playing facilities. The number of changing places is dependent on the programming of the facilities, and recommended scales of provision are provided in the relevant Design Guidance Notes
  • Purchase of the freehold and long leasehold (ie 99 years) of land and sporting rights
  • Purchase of sports equipment (eg safety equipment, rescue vehicles, safety boats, club boats, gliders, gymnastics apparatus, rollers, etc)
  • Rescue vehicles or those specially adapted for use by people with disabilities might be eligible in exceptional circumstances.

This list of examples is by no means exhaustive and other project types may be considered.

Other eligible capital costs include:

  • Appropriate professional and other fees related to the project
  • Non-recoverable VAT.
Expand Q: What are considered ineligible facility projects?
A:

The following are not eligible for capital funding support:

  • Routine maintenance, repairs and renewals, as this does not represent capital expenditure
  • Personal sports equipment and clothing (this is not a lasting asset, nor does it provide wide enough community benefit)
  • Provision of children’s playgrounds and equipment
  • Support facilities where they are not deemed essential to the project
  • Living quarters for grounds staff or club employees (although residential accommodation for short-stay participants may be eligible)
  • Purely social accommodation
  • Buying land or facilities for future use, or development, as this does not constitute the development of a specific / immediate project.
Expand Q: What are considered to be ineligible capital costs?
A:
  • Projects intended primarily for private gain
  • Grants that contribute directly to a company's distributable profits
  • Endowments
  • Funds to build up a reserve or surplus
  • Retrospective funding (costs incurred prior to programme launch)
  • Loan repayments
  • Activities that primarily promote religious belief
  • Purchase of leaseholds of less than 21 years
  • Minor works, repairs or maintenance (for example, replacing a leaking roof on an existing facility)
  • Floodlighting for natural turf pitches
  • Personal equipment and / or fixed or loose equipment not part of a wider capital build
  • Maintenance equipment, fixed or loose equipment or office equipment not essential to the equipping of the facility.

This list of examples is by no means exhaustive.

Expand Q: What are the rules regarding length of leases required?
A:

The minimum length of the term required will depend on the size of award being requested. Please see the table below for our standard requirements:

Amount of award / minimum length of term

  • £501 to £10,000 5 years
  • £10,001 to £15,000 7 years
  • £15,001 to £25,000 10 years
  • £25,0001 to £35,000 12 years
  • £35,001 to £50,000 15 years
  • £50,001 21 years.

The lease must be in the name of the applicant or of the trustees / nominees (who hold the property for the benefit of the organisation concerned). No payment will be made until a copy of the executed lease is received, but submitting an application with a draft lease will suffice to check the details and to process the application.

Expand Q: What are considered to be eligible revenue costs?
A:
  • Revenue costs associated with the delivery of the project once a facility is in operation, from up to six months prior to its opening through to three years after opening
  • Education and training opportunities. This could involve providing groups with the opportunity to increase skills and become more self-sufficient in providing sporting opportunities. Localised mentoring schemes could be appropriate, as could access to accredited training opportunities
  • Salary and on-costs
  • Start-up costs; advertising costs
  • Recruitment and interview costs
  • Travel and subsistence costs for project workers, coaches, volunteers etc
  • Development costs including marketing, eg promotional leaflets, flyers, banners, costs of establishing a website etc
  • Training and capacity building eg costs for training staff / volunteers, course fees and the costs of bringing in trainers
  • Partnerships and activity development. This might involve costs for running activities and coaching courses eg transport, equipment hire / purchase, staff costs etc
  • Extensions in the size of existing revenue projects.
Expand Q: What are considered to be ineligible revenue costs?
A:
  • Supporting ongoing initiatives (must be new provision / resource). We cannot support ongoing initiatives that are not being extended in size
  • General running costs eg ongoing staff costs, council tax, gas, electricity or water bills, facility hire
  • Items that only benefit an individual, eg prizes, scholarships, bursaries, personal clothing or equipment or the purchase of tickets for events
  • Activities promoting religious beliefs
  • Endowments
  • Loan repayments
  • Foreign trips
  • Goods or services bought or ordered prior to an award being confirmed
  • Email and internet access
  • General office and administrative service costs.

This list of examples is by no means exhaustive.

Expand Q: Is the purchase of sports equipment for capital and revenue projects eligible?
A:

The purchase of sports equipment is eligible for funding support from Sport England where all the following criteria apply:

  • The equipment is an integral part of the development of a new project
  • The equipment will be sited / based permanently in one location
  • The equipment is for the initial maintenance of new playing fields.

Sport England will also consider applications for:

  • 'Pools' of equipment as part of a structured development programme (for example, a governing body of sport or a network of youth groups)
  • The initial provision of a few articles of clothing or equipment for general use may be considered as part of a new facility development, provided that they remain the property and in the custody of the applicant organisation.

Funding for equipment is restricted to essential initial items only, and on no account will replacements be funded.

Expand Q: Can I apply for countryside and water-related projects?
A:

Yes, but please check the following criteria which are particularly pertinent to countryside and water related projects:

  • Applications will be considered on their individual merits, in the same way as any other application. As such, there must be direct new sporting gain for at least one of Sport England’s recognised activities and a clear contribution to our Grow, Sustain and / or Excel outcomes
  • Applications must be for a specific project (costs such as research, maintenance or repair work, running costs, overheads and salaries are all regarded as ongoing running costs and are therefore ineligible)
  • Applications for replacement facilities can only be considered where the project will provide a significant improvement or upgrade
  • Sport England’s priority is to support projects of strategic importance and therefore applications for very localised projects are unlikely to receive support. If an application for a bridleway or footpath project focuses on the establishment of purely local routes, it would be unlikely to attract support unless those routes link in with a wider, long-distance network and so enable participation in the activity on a significantly greater scale. It is important that projects seeking to establish footpaths / bridleways correlate to relevant local improvement plans, such as Rights of Way Improvement Plans and local transport plans
  • All applicants must have security of tenure over the facilities in their own right. This can be difficult for some countryside or water-related projects, especially where footpaths and bridleways are involved
  • Facilities for resource-based activities (such as climbing, caving and white-water canoeing) which are located in Wales or Scotland, but which primarily serve users living in rural communities in England, are eligible for consideration by Sport England
  • Sport England will consult, where appropriate, with relevant statutory, non-statutory and non-departmental public bodies on applications received for countryside and water-related projects
  • All of the standard eligibility criteria also apply, including the requirement for planning permission where appropriate.
Expand Q: Is the purchase of land, buildings or sporting rights eligible?
A:

The purchase and development of land or existing buildings to provide new - or preserve existing - sports facilities and the purchase of sporting rights (eg angling) are both eligible for grants.

Although projects for land / building purchase will normally relate to freehold property, the purchase of a long leasehold interest is not excluded. However, the purchase of long leaseholds will only usually be considered where it is deemed equivalent to freehold. In this regard, a lease of 99 years or more at a guaranteed peppercorn rent would constitute freehold equivalent. The purchase of a lease at a premium in lieu of annual rent or to reduce the rent is not acceptable, as this is regarded as equivalent to a revenue subsidy.

The acquisition of sporting rights must be for a significant period, if the project is to attain any priority, and the terms will determine value for money.

For all property purchase projects, a site plan is required that clearly shows the location and boundaries of the property to be purchased and the means of access to the site. The allowable cost for such projects is the lower of the actual cost or the valuation of the district valuer (or other independent valuer), plus any reasonable legal fees and disbursements.

Acquisition of undeveloped land or existing buildings that will not immediately be brought into sporting use does not represent an eligible project, as eligibility requires guaranteed sporting use within a reasonable time. Applications must include the cost of concurrent development or adaptations necessary to provide a viable sporting facility.

Expand Q: How is an in-kind contribution defined?
A:

There is no minimum or maximum amount of partnership funding required but projects must include an element of partnership funding in cash or in kind. Applicants must demonstrate that any cash partnership funding can be secured prior to the start of the project.

Expand Q: Is partnership funding in the form of land eligible?
A:

The value of any land, facilities, equipment or other assets already owned by an organisation can never be counted as (part of) the eligible partnership funding contribution. However, the donation of freehold land / property from a genuine third party might be acceptable as a partnership funding contribution, provided that it constitutes added value through the genuine transfer of ownership and control.

The land must be given freehold or its equivalent. Sport England would regard a lease of 99 years or more, at a guaranteed peppercorn rent, as constituting freehold equivalent.

The value of any land or property donation will need to be independently and professionally verified (eg by the district valuer). The value must reflect any existing planning consent or restrictions (for example, it must be valued as recreational land unless the site has planning permission for non-recreational use). ‘Hope value’ based on potential development permission is not acceptable, as this is speculative.

When assessing the acceptability of land as an ‘in kind’ contribution, the following questions will be considered:

  • Does the land donation bring added value to the project?
  • What are the motives for the gift?
  • Is the land already in sporting use?
  • Will the individual or body making the donation continue to have significant involvement in the project following the transfer of ownership? (If the donor will continue to exercise material control over the site, the donation will not be considered as constituting 'added value').
Expand Q: Can I request funding for more than one year?
A:

Yes – applicants can apply for multiple years’ funding. However, it is not anticipated that projects will receive funding for a period of more than three years.

Expand Q: Does my project have to be new or can you support existing projects?
A:
We can support both new and / or existing projects so long as they meet the programme criteria. Existing projects will need to demonstrate how they are being grown in size. We will not fund the continuation of existing projects that are not changing in scale.
Expand Q: Can I apply for project development costs?
A:

Yes. However, for financial support to be granted towards project development costs, all of the following circumstances must apply:

  1. Only certain projects are eligible for support towards project development costs (those in areas that are designated high priority for Sport England investment or strategically important projects that Sport England pro-actively supports where an impasse needs to be resolved)
  2. Only certain organisations are eligible for support towards project development costs (usually only voluntary sector organisations) although it may be available to other applicants for strategically important projects that Sport England supports
  3. The applicant must demonstrate financial need and show that support towards project development costs is needed to resolve short-term cash flow problems
  4. As a starting point, support towards project development costs will be shared on a 50:50 basis between Sport England and the applicant. However, a higher percentage contribution may be agreed where justifiable
  5. Conditions may be attached to project development costs, with funding tied to milestones
  6. No support can be given towards project development costs until an initial funding decision has been made (eg an applicant has received Progression to Development of Full Bid status and has been formally requested to develop their project further). Support towards project development costs should, wherever possible, be requested when an initial funding decision is being sought
  7. No funding can be provided retrospectively towards costs incurred prior to an initial funding decision
  8. Any financial support provided in advance will be deducted from later grant payments. Where it is later decided not to convert an initial funding decision to Full Award, Sport England advance payments may need to be repaid
  9. Only eligible costs may be funded.
Expand Q: Can I apply for a football project?
A:
Yes, but please note that we won’t fund projects that have been funded either partly or entirely by the Football Foundation, as Sport England funds the Football Foundation independently.
Expand Q: Does my project have to focus on adults?
A:

Projects targeting under 16 participation should support the delivery of the 5 Hour Sports Offer for Children and Young People through community activity. Activity within the school curriculum is not eligible.

Expand Q: Can there be more than one applicant?
A:

No. It is vitally important to be clear on the identity of the applicant. The applicant must be the person or organisation receiving and accountable for the award. For example, most county sports partnerships are not able to apply on behalf of organisations or individuals. The applicant must also be from an eligible body.

Expand Q: Can I seek funding for work that has already started?
A:

No. It is Sport England policy that no funding will be made in aid of expenditure to which the applicant organisation has committed itself by purchase, contract or other binding agreement before receiving a written award (unless it has obtained the written consent of Sport England prior to the commitment). Even if there is no contract but the applicant has started work, it must by default be regarded as committed and the application will be rendered ineligible.

Expand Q: How do I apply for Without Prejudice Permission to start work ahead of a final funding decision?
A:

This is the procedure:

  • Applicants should first submit their application. Without Prejudice Permission cannot be granted until a full application is received
  • A written request for Without Prejudice Permission should be submitted to the grants manager, clearly stating the reasons for making an immediate start to the project and highlighting those elements of the project which must be started
  • At this point, a decision on your Without Prejudice Permission request will be considered. Applicants will receive a letter detailing the decision reached and should note that Without Prejudice Permission does not in any way commit Sport England to award any financial assistance
  • Where an applicant has committed itself and Without Prejudice Permission has not been given, the rule will be strictly applied and the application made ineligible.
Expand Q: Can I apply for more than one project?
A:

Yes. There is no set limit on the number of applications that an applicant can submit. However, each application must demonstrate need and value for money as well as meeting the programme's criteria.

Expand Q: Can a national governing body of sport apply?
A:

Yes, but they must demonstrate a) how they meet the fund criteria and b) that the project is not duplicating outcomes that they are receiving funding for via the Whole Sport Plans.

Expand Q: What measurement and evaluation will projects need to complete?
A:

All Sport England funded projects will be subject to an appropriate level and type of measurement and evaluation. This will be geared to ensure that the organisation meets its statutory duties, manages risks and, most importantly, achieves the agreed outcomes. The requirements will also be proportionate to past performance - good delivery will mean lighter measurement requirement, with poor performance calling for greater attention.

For example, those projects contributing to the grow target will be expected to provide information on increases in participation numbers.

Expand Q: How do I apply?
A:
  1. Review the Rural Communities Themed Round's purpose, eligibility and assessment criteria and frequently asked questions to assess whether your proposed application is eligible
  2. Complete the initial application form. This can be accessed on our online investment centre
  3. Complete the additional question sheet. Once completed this must be uploaded with your online application.
Expand Q: Who do I contact if I want some pre-application advice?
A:
Applicants with queries should contact Sport England on 08458 508 508.

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