Frequently asked questions

We regularly update this list of frequently asked questions in response to your questions about the Active Women themed round. It will save you time if you check to see if your query is answered below before contacting us.

Expand Q: Who is eligible to apply?
A:
The programme is open to applicants from sports clubs, voluntary or community organisations, local authorities and educational establishments (such as schools, colleges and universities) which provide participation opportunities in community sport.
Expand Q: What are the assessment criteria?
A:
Detailed assessment criteria are available

Some of the criteria are specific to the theme; others are more generic relating to effective management of public funds and contributions to Sport England's strategic outcomes.

Expand Q: Who do I contact if I want some pre-application advice?
A:

Applicants with queries should contact Sport England on 08458 508 508.

Sport England will also be running a number of pre-application workshops to provide greater detail on the types of projects we would be looking to fund, along with an explanation on the rationale and criteria for this specific themed round.

These will be held on the following dates:

  • 18 November 2009 – Manchester
  • 20 November – Reading
  • 23 November 2009 – Birmingham

You can book a place at a workshop online

Expand Q: Does my proposed activity count as a recognised sport?
A:

Sport England recognises over 100 sporting activities. Only applications for projects relating to recognised sports are eligible for funding from Sport England.

In addition to being a recognised sport, for this programme, activities must be of at least moderate intensity and contribute towards our one million target.

This means that recreational walking and cycling, movement and dance, (with the exception of dance exercise), and shooting disciplines are ineligible and the following activities are ineligible if the participants will be under 65:

  • Yoga
  • Pilates
  • Bowls
  • Archery
  • Croquet

We strongly recommend that all applicants affiliate to their sport’s national governing body where possible.

Furthermore, due to the safety requirements of particular sports, we have (in certain instances) made affiliation to a recognised governing body an eligibility condition for Lottery funding. These sports are marked with an asterisk in our recognised sports list.

Expand Q: Is cheerleading an eligible sporting activity?
A:

Cheerleading is not currently a recognised sporting activity and so is ineligible for Sport England funding.

However, the recognition of cheerleading is currently being reviewed by the Home Country Sports Councils (Sport England, sportscotland, Sports Council for Wales, Sport Northern Ireland) and UK Sport who have joint responsibility for the recognition of sports.

FInd out more about the recognition process .

Applications to the Active Women themed round for cheerleading projects will be eligible only if recognition has been agreed by all of the Home Country Sports Councils before the final decisions on funding are taken in September 2010.

Recognition is a complicated process and therefore not guaranteed within this timeframe so applicants apply and develop projects, if they are encouraged to stage 2, at their own risk.

Expand Q: What are considered eligible facility projects or costs?
A:

Facility projects must meet the standards set in Sport England’s Design Guidelines

Examples of the type of facilities that can obtain funding from Sport England are as follows:

  • New, upgraded or extended outdoor sports facilities, such as pitches, courts, floodlighting and associated changing facilities
  • New, upgraded or extended specialist facilities, such as climbing walls, ski slopes, gymnastics pits and launching slipways
  • Essential support facilities eg changing rooms, showers, toilets for participants and officials, equipment stores, improvements to make facilities accessible to people with disabilities and social / activity areas (where integral to a project but not the dominant element). It is important to ensure that the essential facilities (changing, showering, toilets) are adequate to cater for the number of changing places required at times of peak use of the playing facilities. The number of changing places is dependent on the programming of the facilities, and recommended scales of provision are provided in the relevant Design Guidance Notes
  • Purchase of the freehold and long leasehold (ie 99 years) of land and sporting rights
  • Purchase of sports equipment (eg safety equipment, rescue vehicles, safety boats, club boats, gliders, gymnastics apparatus, rollers, etc)
  • Rescue vehicles or those specially adapted for use by people with disabilities might be eligible in exceptional circumstances.

This list of examples is by no means exhaustive and other project types may be considered. However, capital expenditure will not be funded in isolation from revenue for this programme as research suggests that people rather than facilities are key to raising participation amongst our target groups.

Other eligible capital costs include:

  • Appropriate professional and other fees related to the project
  • Non-recoverable VAT.
Expand Q: What are considered ineligible facility projects?
A:

We will only fund facility projects or costs where they directly address barriers to participation, You must demonstrate in your application how your facility will do this.

Please note the following are classed as ineligible for capital funding support:

  • Routine maintenance, repairs and renewals, as this does not represent capital expenditure
  • Personal sports equipment and clothing (this is not a lasting asset, nor does it provide wide enough community benefit)
  • Provision of children’s playgrounds
  • Support facilities where they are not deemed essential to the project
  • Living quarters for grounds staff or club employees (although residential accommodation for short-stay participants may be eligible)
  • Purely social accommodation
  • Buying land or facilities for future use, or development, as this does not constitute the development of a specific / immediate project.
Expand Q: What are considered to be ineligible revenue costs?
A:

Please note we will not fund any of the following as part of this themed round:

  • Supporting ongoing initiatives (must be new provision / resource). We cannot support ongoing initiatives that are not being extended in size
  • General running costs eg ongoing staff costs, council tax, gas, electricity or water bills, facility hire
  • Items that only benefit an individual, eg prizes, scholarships, bursaries, personal clothing or equipment or the purchase of tickets for events
  • Events unless they are part of an overall participation programme
  • Activities promoting religious beliefs
  • Endowments
  •  Loan repayments
  • Foreign trips
  • Goods or services bought or ordered prior to an award being confirmed
  • Email and internet access
  • General office and administrative service costs.

This list of examples is by no means exhaustive.

Please check with Sport England on 08458 508 508 if you are in any doubt as to whether your projects revenue costs are eligible.

Expand Q: What are considered to be ineligible costs?
A:

Please note that for this themed round we will not fund any of the following:

  • Projects intended primarily for private gain either capital or revenue
  • Grants that contribute directly to a company's distributable profits
  • Endowments
  • Funds to build up a reserve or surplus
  • Retrospective funding (costs incurred prior to programme launch)
  • Loan repayments
  • Activities that primarily promote religious belief
  • Purchase of leaseholds of less than 21 years
  • Minor works, repairs or maintenance (for example, replacing a leaking roof on an existing facility)
  • Floodlighting for natural turf pitches
  • Personal equipment and / or fixed or loose equipment not part of a wider capital build
  • Maintenance equipment, fixed or loose equipment or office equipment not essential to the equipping of the facility.
  • Multi Use Games Areas (MUGAs) without floodlights
  • Any facility not meeting Sport Englands Technical / Design Guidelines
  • Vehicles or transport costs, by which we mean the purchase or leasing of a vehicle or general transport costs for participants. However, a contribution towards the travel costs of participants will be eligible if the travel is directly linked to participation in the planned sporting activity. For example, discounts up to the value of a bus ticket on admission to a sports facility where an activity is taking place, on presentation of that ticket, would be eligible for funding. The purchase of a general bus pass for participants would be ineligible.

    The contribution should only represent a small proportion of the overall project costs.

This list of examples is by no means exhaustive.

Expand Q: Is childcare eligible for funding?
A:

Due to the nature of the theme, costs associated with childcare are eligible for funding.. However, childcare costs will only be covered where the childcare is an integral part in allowing women from one of the target groups to participate in sport.. Sport England will not fund the general cost of a crèche or nursery nurse, but will fund any direct costs of childcare incurred during the period the women from the target group are participating in sport.

For example we will not fund creche facilities from 9:00am – 5:00pm, if the activity that the women are participating in only runs from 10:00am – 12:00pm

We expect applications to demonstrate that any childcare offered is structured to reflect the wishes of the participants in the programme.

Expand Q: What are considered to be eligible revenue costs?
A:
  • Education and training opportunities. This could involve providing groups with the opportunity to increase skills and become more self-sufficient in providing sporting opportunities. Localised mentoring schemes could be appropriate, as could access to accredited training opportunities
  • Revenue costs associated with the delivery of the project once a facility is in operation, from up to six months prior to its opening through to three years after opening
  • Salary and on-costs
  • Start-up costs; advertising costs
  • Recruitment and interview costs
  • Travel and subsistence costs for project workers, coaches, volunteers etc
  • Development costs including marketing, eg promotional leaflets, flyers, banners, costs of establishing a website etc
  • Training and capacity building eg costs for training staff / volunteers, course fees and the costs of bringing in trainers
  • Partnerships and activity development. This might involve costs for running activities and coaching courses eg transport, equipment hire / purchase, staff costs etc
  • Extensions in the size of existing revenue projects.
Expand Q: Is the purchase of land, buildings or sporting rights eligible?
A:

The purchase and development of land or existing buildings to provide new - or preserve existing - sports facilities and the purchase of sporting rights are both eligible for grants.

Although projects for land / building purchase will normally relate to freehold property, the purchase of a long leasehold interest is not excluded. However, the purchase of long leaseholds will only usually be considered where it is deemed equivalent to freehold. In this regard, a lease of 99 years or more at a guaranteed peppercorn rent would constitute freehold equivalent. The purchase of a lease at a premium in lieu of annual rent or to reduce the rent is not acceptable, as this is regarded as equivalent to a revenue subsidy.

The acquisition of sporting rights must be for a significant period, if the project is to attain any priority, and the terms will determine value for money.

For all property purchase projects, a site plan is required that clearly shows the location and boundaries of the property to be purchased and the means of access to the site. The allowable cost for such projects is the lower of the actual cost or the valuation of the district valuer (or other independent valuer), plus any reasonable legal fees and disbursements.

Acquisition of undeveloped land or existing buildings that will not immediately be brought into sporting use does not represent an eligible project, as eligibility requires guaranteed sporting use within a reasonable time. Applications must include the cost of concurrent development or adaptations necessary to provide a viable sporting facility.

Expand Q: How can I tell if my project is located within the top 20% deprived areas?
A:

Participants of projects targeting women in disadvantaged communities must be from one of the top 20% most deprived areas in the country.

The Communities and Local Government website provides the Index of Multiple Deprivation (IMD) 2007 at Lower Super Output Area (LSOA).

In order to see whether your project is located within the top 20% deprived areas, follow the steps below:

  1. Visit the Communities and Local Government website
  2. Click ‘search for LSOA by postcode’ then enter the postcode of your project and press ‘go
  3. Click the map to confirm the location

You will then see the LSOA that the project fits into and its ranking according to the 2007 index of deprivation. A percentage of 20% or lower will be considered relevant for women in disadvantaged communities.

Expand Q: How is an in-kind contribution defined?
A:
There is no fixed minimum amount of partnership funding required for this themed round but projects must include an element of partnership funding in cash or in-kind. Applicants must demonstrate that any cash partnership funding can be secured prior to the start of the project.
Expand Q: Can I request funding for more than one year?
A:
Yes – applicants can apply for multiple years’ funding. However, it is not anticipated that projects will receive funding for a period of more than three years.
Expand Q: What is considered ineligible for partner funding?
A:

Sport England will not accept as partnership funding, funding which it has awarded to other organisations.

For example we will not fund projects that have been funded either partly or entirely by the Football Foundation. Nor will we accept funding from national governing bodies where that funding forms part of the NGB’s recent Whole Sport Plan award from Sport England.

Expand Q: Can there be more than one applicant?
A:
No. It is vitally important to be clear on the identity of the applicant. The applicant must be the person or organisation receiving and accountable for the award. For example, most county sports partnerships are not able to apply on behalf of organisations or individuals. The applicant must also be from an eligible body.
Expand Q: Does my project have to be new or can you support existing projects?
A:

We can support both new and / or existing projects so long as they meet the programme criteria. Existing projects will need to demonstrate that they are expanding the scope or scale of the project. For example, increasing existing space, ie sports hall or increasing delivery capacity.

Please note we will not fund the expansion of an existing project if work on the expansion has already started.

Expand Q: Can I apply for a football project?
A:
Yes, but please note that we won’t fund projects that have been funded either partly or entirely by the Football Foundation, as Sport England funds the Football Foundation independently.
Expand Q: Does my project have to focus on adults?
A:

Yes. Projects must be targeted at raising participation for women of 16 years and over in disadvantaged communities or caring for children Under 16 or both.

We accept that successful projects in this programme may involve women and children or families participating in sport together. However, the focus of the project must be the women involved.

Activity for pupils taking place within school curriculum time is not eligible for funding.

Expand Q: What measurement and understanding will projects need to complete?
A:

All Sport England funded projects will be subject to an appropriate level and type of measurement and evaluation.

This will be geared to ensure that the organisation meets its statutory duties, manages risks and, most importantly, achieves the agreed outcomes. The requirements will also be proportionate to past performance - good delivery will mean lighter measurement requirement, with poor performance calling for greater attention.

For example, projects in this programme will be expected to provide information on increases in participation numbers of the women from one or both of the two target groups..

Expand Q: Can I seek funding for work that has already started?
A:

No. It is Sport England policy that no funding will be made in aid of expenditure to which the applicant organisation has committed itself by purchase, contract or other binding agreement before receiving a written award (unless it has obtained the written consent of Sport England prior to the commitment).

Even if there is no contract but the applicant has started work, it must by default be regarded as committed and the application will be rendered ineligible.

Expand Q: Is the purchase of sports equipment for capital and revenue projects eligible?
A:

The purchase of sports equipment is eligible for funding support from Sport England where all the following criteria apply:

  • The equipment is an integral part of the development of a new project
  • The equipment will be sited / based permanently in one location

Sport England will also consider applications for:

  • 'Pools' of equipment as part of a structured development programme (for example, a governing body of sport or a network of youth groups)
  • The initial provision of a few articles of clothing or equipment for general use may be considered as part of a new facility development, provided that they remain the property and in the custody of the applicant organisation.

Funding for equipment is restricted to essential initial items only, and on no account will replacements be funded.

Expand Q: Can I apply for more than one project?
A:
Yes. There is no set limit on the number of applications that an applicant can submit. However, each application must demonstrate need and value for money as well as meeting the programme's criteria.
Expand Q: Can a national governing body of sport apply?
A:
Yes, but they must demonstrate a) how they meet the fund criteria and b) that the project is not duplicating outcomes that they are receiving funding for via the Whole Sport Plans.
Expand Q: What are the rules regarding length of leases required?
A:

The minimum length of the term required will depend on the size of award being requested.

Please see the table below for our standard requirements:

Award
(legal charge or restriction on title)
Security of Tenure Length of Lease Length of Security
£5 million or over 25 years 25 years 25 years
£1million or over and under £5 million 20 years 20 years 20 years
£250,000 or over and under £1million 15 years 15 years 15 years
£100,000 or over and under £250,000 10 years 10 years 10 years
Under £100,000 7 years 7years NIL

The lease must be in the name of the applicant or of the trustees / nominees (who hold the property for the benefit of the organisation concerned).

No payment will be made until a copy of the executed lease is received, but submitting an application with a draft lease will suffice to check the details and to process the application.

Expand Q: How do I apply?
A:
  1. Review the Active Women Themed Round’s purpose, eligibility and assessment criteria and frequently asked questions to assess whether your proposed application is eligible and relevant
  2. Undertake any preparatory consultation needed to support your proposed project
  3. Complete the initial application form. This can be accessed on our online investment centre
  4. Complete the additional question sheet. Once completed this must be uploaded with your online application via the investment centre
Expand Q: Is partnership funding in the form of land eligible?
A:

The value of any land, facilities, equipment or other assets already owned by an organisation can never be counted as (part of) the eligible partnership funding contribution. However, the donation of freehold land / property from a genuine third party might be acceptable as a partnership funding contribution, provided that it constitutes added value through the genuine transfer of ownership and control.

The land must be given freehold or its equivalent. Sport England would regard a lease of 99 years or more, at a guaranteed peppercorn rent, as constituting freehold equivalent.

The value of any land or property donation will need to be independently and professionally verified (eg by the district valuer). The value must reflect any existing planning consent or restrictions (for example, it must be valued as recreational land unless the site has planning permission for non-recreational use). ‘Hope value’ based on potential development permission is not acceptable, as this is speculative.

When assessing the acceptability of land as an ‘in-kind’ contribution, the following questions will be considered:

  • Does the land donation bring added value to the project?
  • What are the motives for the gift?
  • Is the land already in sporting use?
  • Will the individual or body making the donation continue to have significant involvement in the project following the transfer of ownership? (If the donor will continue to exercise material control over the site, the donation will not be considered as constituting 'added value').
Expand Q: How do I apply for Without Prejudice Permission to start work ahead of a final funding decision?
A:

This is the procedure:

  • Applicants should first submit their application. Without Prejudice Permission cannot be granted until a full application is received
  • A written request for Without Prejudice Permission should be submitted to the Programme Director, clearly stating the reasons for making an immediate start to the project and highlighting those elements of the project which must be started.

Contact Details for the Programme Director

Mr Phil Smith
Director of NGB & Sport
Sport England
3rd Floor
Victoria House
Bloomsbury Square
London
WC1B 4SE

  • At this point, a decision on your Without Prejudice Permission request will be considered. Applicants will receive a letter detailing the decision reached and should note that Without Prejudice Permission does not in any way commit Sport England to award any financial assistance
  • Where an applicant has committed itself and Without Prejudice Permission has not been given, the rule will be strictly applied and the application made ineligible.
Expand Q: Which types of projects can be funded?
A:

Applicants are able to apply for either a revenue project, or a combination of both capital and revenue. We will not fund capital projects in isolation through this programme

Expand Q: Can Private Limited Companies apply to the Active Women Fund?
A:

Yes, as long as they are a ‘Not for Profit’ organisation and that no sole individual benefits from the award.

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