Mini-Competition of Call off Contracts

It is generally accepted that for the Protecting Playing Fields Programme and other Lottery Funded programmes each project shall be procured by Direct Call Off as detailed elsewhere within this area of the website.

There are also, however, agreed processes within the Framework Agreement for Other Contracting Bodies (OCB) where their own procurement procedures require, for mini-competition.

It is expected that the relevant OCB has some professional in-house expertise to develop their project brief to ensure comparable tenders can be submitted by all 4 Framework Consultants.

The details of each mini-competition will be determined on a case by case basis, but should expect to include the following steps:-

For management purposes, the OCB approaches Sport England and advises that they wish to make use of the Framework Agreement to undertake a particular project.

Sport England agree that this may be done and provides advance warning to the Consultants.

The OCB seeks confirmation from each Consultant that they would be interested in entering a mini-competition for the project of which some preliminary details are provided.

Upon receipt of confirmation from the Consultants that they would be prepared to provide a tender in this way, the OCB will issue a set of ITT documents providing details of the project, contractual arrangements, the mini-competition process and evaluation criteria, which will include the criteria as outlined in the table below. The OCB shall decide the extent to which the tasks, specifications and processes contained within the Framework Agreement are replicated.