6E: Staff

Community sports organisations often need to recruit their own staff and volunteers

Section 6 progress

In addition to a general manager, there are areas such as back office and front desk operating team members, facility and maintenance staff and a potentially wide array of sports specialists.

Employment advice

The move from being a totally volunteer-run club to employing your first staff can be a big one, so make sure you get good employment advice to avoid making costly mistakes. Accountancy firms often provide payroll services so you don’t have to administer your own payroll.

  • This Government resource is a good starting point for understanding your responsibilities as an employer.
  • Staff costs can be the biggest element of the overall cost of running a community sport facility, and can amount to between 50% - 60% of the annual overheads.
  • Investment in the people resource of the organisation has a positive bottom line effect on the finances, as teaching and coaching lessons often generate good income if designed and managed well. Ensure staff skills are up to date and fit for purpose.
  • Investment in the people resource of the organisation has a positive bottom line effect on the finances, as teaching and coaching lessons often generate good income if designed and managed well. Ensure staff skills are up to date and fit for purpose.
  • The Chartered Institute of Personnel and Development is a mine of useful information ranging from such subjects as codes of practice when dealing with people to employment law.
  • The Institute of Sport and Recreation Management offer a range of education and development opportunities for all of those involved in the sport and recreation industry.
  • In a community run sports facility, paid staff resources are likely to be limited, especially in the early phases of development, so as many volunteers as possible should be qualified in coaching skills.

Investment in the people resource of the organisation has a positive bottom line effect on the finances

If you have taken on council staff as part of the transfer of a sports facility, you will be subject to TUPE the Transfer of Undertakings (Protection of Employment) Regulations 2006, (TUPE).

TUPE is designed to protect the employment rights of employees where an undertaking has been transferred or part of an undertaking is transferred. Basic information about TUPE can be found here but you will need to take specific HR advice to ensure you are able to meet your TUPE obligations, including the pension obligations which can be a financial burden to a community organisation.

Community: have you considered all of the options to maximize volunteer input, to complement and paid staff resource?
Community: Are steps being taken to build capacity within the organisation, e.g. by investing in training, leveraging the skills of an external mentor or setting up a small task and finish group to take on specific responsibilities like fund raising?
Local authority: Have the implications of TUPE been addressed in such a way as to be fair to employees and to ensure the community organisation can continue to be a viable business?